Administrative Assistant

Six Senses İstanbul

Six Senses Vision & Values

• Fully understand and embrace Six Senses company vision and values and its application in all tasks associated with the host’s duty.
• Adhere to all Six Senses brand standards ensuring successful communication across all levels of the operation.
  

Specific

• Operate Executive Office equipment such as fax & copy machines, phone systems, and use computers for spreadsheet, word processing, database management, and other applications
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
• Locate and attach appropriate files to incoming correspondence requiring replies
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
• Complete forms in accordance with company procedures
• Make copies of correspondence and other printed material
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
• Compose, type, and distribute meeting notes, routine correspondence, and reports
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material

General

• Contribute to the morale and team spirit of the Hotel by maintaining effective relationships with hosts
• Make appropriate suggestions and recommendations to team for the general improvement of the Hotel
• Be polite and professional in any situation where the image or reputation of the Hotel is represented
• Attend meetings and training as required by management
• Ensure that all activities are carried out honestly, ethically and within the parameters of local law
• Complete any other duty assigned by Management

Technical Skills

• Excellent command over written and spoken English
• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities
• Familiar at creating reports, summaries and other documentation
• Must participate and successfully complete training and educational programs made available to Six Senses Resorts & Spas
• Advanced Microsoft software knowledge