Travel & Event Coordinator

Sektöründe Lider Firma

Qualifications

• At least 5 years of experience in an administrative position in a demanding environment required
• Proficient computer skills including MS Office products and web applications
• Excellent organizational skills required
• Excellent communication skills (written, verbal, high energy) required
• Results oriented and able to make decisions without direct supervisor involvement
• Positive attitude and flexibility to work outside of regular schedule when special events require admin support 

Job Description

• Schedules hotel, flight and car rentals and prepares itineraries.
• Being a Travel Coordinator assists with visa processing and other travel related documentation.
• Ensures that travel needs are met within the constraints of the company travel budget.
• Cooperatively works with remote peers and support remote Directors and VP's in a multi-cultural, multi-time zone environment
• Reserves domestic and international travel and hotel arrangements as needed; proactively identifying requirements for travel documents such as visas, invitation letters, etc.
• Provides meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics, note taking, minutes of meeting)
• Orders and delivers service anniversary plaques
• Maintains travel profile, including recording travel incentive programs and changes in credit card expiration dates
• Greets and directs office visitors, answering main office telephone system on rotation basis with other assistants, responding to direct requests for information and/or forwards messages to appropriate staff
• Is able to multi task and prioritize many work items simultaneously