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İlan yayından kaldırılmıştır
İstanbul(Avr.)

İş Yerinde

İş Yerinde

Çalışma Şekli

Tam Zamanlı

Tecrübe

Tecrübeli / Tecrübesiz

Departman

İnsan Kaynakları

İnsan Kaynakları

Başvuru Sayısı

211 başvuru

Çalışma Şekli

Tam Zamanlı

Tecrübe

Tecrübeli / Tecrübesiz

Başvuru Sayısı

211 başvuru

Departman

İnsan Kaynakları

GENEL NİTELİKLER VE İŞ TANIMI

ROLE PURPOSE:

To provide varied and complex HR &Admin assistance to the Country Office and work closely with the Procurement and Finance Team

SCOPE OF ROLE:

Reports to: HR & Admin Manager (1 intern) – Talent Management & Admin Coordinator (1 intern)

Contract duration: 6 months (extendable)


KEY AREAS OF ACCOUNTABILITY :

***Two interns will be sharing the below duties.***

Admin:

Providing administrative support to the Country Office:

  • Preparing agendas and making arrangements for meetings for the Team (such as inductions, SMT meetings, important external meetings), including materials as required
  • Prepare invitations, arrange reception and organise logistics for events (seminars, workshops etc) as needed
  • Ensure that all office equipment and facilities work properly and comply with health and safety regulations
  • Liaise with Government entities on administrative matters, if needed, such as residency permits as below
  • Performing general admin duties such as photocopying, faxing, mailing, and filing
  • Liaising with internal and external contacts eg suppliers
  • Dealing with admin related procurement process including hotel frameworks
  • Update&inform life insurance and health insurance external focal points for new comers and leavers
  • Responsible for management and issuance of Identity Cards for all staff members
  • To be in charge of all office equipment (printers, cartridges, projectors, fire extinguishers, fridge etc.) and facilities work properly and comply with health and safety regulations
  • Keeping the tracking of Office sundries / stationary stock release
 

Travel and Visas:

  • Preparing and coordinating travel arrangements for international/national staff and visitors
  • Support international staff and visitors on invitation letters
  • Follow-up on visas for international staff
  • Support international staff with obtaining residency permits by helping them set up appointments and ensuring the have the necessary documentation and payment
  • Book visitors/staff into hotels as necessary ensuring follow-up with invoicing and payment
 

Office Space/Accommodation/ Staffing needs:

  • Help day to day running of the office.
  • Support the international staff move to the guesthouses including allocation of rooms, ensuring accommodation is appropriately equipped as necessary, supporting utility payments, internet connections etc
  • Support the longer term international staff in sourcing and set up of their accommodation (either for themselves/family or guesthouse depending on length of contract) and looking at short-term solutions when needed
  • Responsible for managing the telephone credit for staff members’ mobile phones
  • Invoicing and payment for electricity, water, utility, landline, and internet bills in addition to repair costs of the office and guest houses costs.
  • Negotiate, finalise and monitor lease agreements for international staff in independent accommodation
  • Support incoming staff’s logistical needs (shipping, relocation etc)
  • Provide written translation of documents and materials and verbal translation, as needed
  • Complete other ad-hoc duties as reasonably requested by the line manager.
  • Make a list of missing items in the office and in the store for stationary, sundries, and IT supplies.

Human Resources:

HR support

·       Update all trackers regularly (leave requests, mandatory trainings, databases etc.)

·       Support staff induction process and maintain an induction database.

·       Ensuring all employee personnel files are complete and accurate in coordination with HR team.

·       Ensure the Performance development files are collected and uploaded to system quarterly based.

·       Coordinate with Admin for the arrival of new staff.

·       Support staff with visa applications.

·       When requested by supervisor, liaise with all field offices on issues related to HR

·       Assist and promote employee understanding and adherence to personnel policies.

·       Ensure JP are completed for all staff.

·       Support the team and staff for any HR related issue when requested

Recruitment

·       Support Talent Management and Admin Coordinator to arrange test & schedule interviews for the candidates.

·       Ensure that recruitment and personnel files of candidates and staff are complete

·       Supporting induction and exit process staff

·       Support HR team on Learning and Development activities for the staff.

Other

·       Comply with Save the Children policies and practice with respect to child safeguarding, code of conduct, safety and security and other relevant policies and procedures.

Event management:

·       Being focal point to arrange staff well-being activities.

QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

  • Bachelor’s degree in Social Sciences, Administrative Sciences, Economics, Business or related departments;
  • Previous HR & Admin internship / part time job is strongly preferred

  • Excellent verbal and written communication skills in English and Turkish
  • Well-developed skills in HR and Admin side;
  • ·Good attention to details and to be able to work under stress;
  • Computer literate (including working knowledge of Microsoft Office) and ability to do internet based research
  • Strong organisational skills and discretion with confidential information
  • Ability to work independently and proactively
  • Proven ability to handle challenging work load
  • Excellent interpersonal skills
 

Desirable

  • Volunteer  and international experience is preferred.


CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young peopleeither frequently(e.g. once a week or more)or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Save the Children does not charge a fee at any stage of the recruitment process.

Aday Kriterleri

Üniversite(Mezun), Yüksek Lisans(Öğrenci), Yüksek Lisans(Mezun)

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Hakkımızda

Turkey hosts the largest asylum-seeking population in the world, including hosting over 2.9 million Syrians within its borders. Over half of the Syria

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Yan Haklar

Kaza Sigortası, Hayat Sigortası.

İnsan Kaynakları Stajyeri pozisyonu ile ilgili daha detaylı bilgi almak ya da diğer iş fırsatlarını incelemek için aşağıdaki sayfaları inceleyebilirsiniz.

İnsan Kaynakları Stajyeri İnsan Kaynakları Stajyeri Maaşları İnsan Kaynakları Stajyeri Nasıl Olunur? İnsan Kaynakları Stajyeri Nedir? İnsan Kaynakları Stajyeri İş İlanları