Executive Secretary and Administrative Assistant

Market leading company

Basic Job Description:

Provide high-level administrative support by handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Job Duties and Tasks for: "Executive Secretary and Administrative Assistant"

1.Perform receptionist duties when needed and

greet visitors and determine whether they should be given access to specific individuals.

2.Sort, and distribute incoming correspondence, including faxes and email.

3.Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

4.File and retrieve corporate documents, records, and reports.

5.Prepare responses to correspondence containing routine inquiries.

6.Prepare letters, reports, memos and other documents, using word processing, spreadsheet, database, and/or presentation software.

7.Make travel arrangements for executives.

8.Manage and maintain executives' schedules.

9.Prepare agendas and make arrangements for committee, board, and other meetings.

10.Conduct research, compile data and prepare papers for consideration and presentation by executives, committees.

11.Compile, transcribe, and distribute minutes of meetings.

12.Perform general office duties such as ordering supplies, maintaining records management systems.

13.Coordinate and direct office services, such as records and housekeeping.

14.Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow or expenditures.

Requirements for "Executive Secretary and Administrative Assistant"

In order for you to be selected as a candidate, you will need to have the following qualifications:

• A pleasing personality with strong communication skills
• University Degree
• Excellent command of verbal and written English. Second foreign language will be a plus.
• Proven experience
• Proficient in MS Office (Word, Excel, Databases, Power Point, Outlook, mail merges, etc.)
• Excellent organizational and time-management skills
• Integrity and confidentiality