Administrative Assistant

Koç Üniversitesi

Koç University will be hiring an Administrative Assistant for the English Language Center (ELC) with the following qualifications:

• Bachelor's degree in related fields
• Excellent command of written and spoken English
• Strong knowledge of all Microsoft Office applications
• Experience in a similar position, preferably in a multi-national environment
• Strong organizational skills
• Effective communication and interpersonal skills
• Ability to work as a team member
• Ability to deal with problems in a positive and flexible manner
• Openness to professional development
• Male candidates must have no military obligations

JOB DESCRIPTION

• Managing the calendar of the Director
• Assisting in preparing calendars, course/instructor schedules, extracurricular/tutorial schedules and class lists
• Managing correspondences with faculty, students, staff, and all levels of administration
• Handling students administrative and academic needs and affairs
• Collaborating with all relevant university units and departments for all student, faculty and program related issues
• Assisting in recruitment processes as required, including publishing job ads, collecting applications, corresponding with applicants, organizing interviews, dealing with documentation and all other relevant aspects of recruitment
• Providing administrative support for new staff during their recruitment and adaptation process
• Providing support for preparing reports, archiving, updating databases and the ELC website
• Processing departmental requisitions, travel/training requests and arrangements, ordering books and materials, and dealing with any other day-to-day operating needs of the unit
• Assisting in the budgeting process by handling expense claims and carrying out other finance related tasks as required
• Organizing meetings and providing support as required
• Performing other relevant duties as required