Office Assistant

Gizli Firma

Job Definition

We are looking for an "Office Assistant" with below requirement for our global company operating in electrical equipment industry located in Ataşehir, İstanbul.

• Support HR Department in general HR processess.
• Provide assistance to external visitors regarding invitation letters, reservations, etc. in line with company policy.
• Update and maintain internal employee contact lists, mailing lists, employee administrative records, business cards or client information.
• Co-ordinate and organize appointments and meetings.
• Assist documentation, reports and general correspondence.
• Assist in event planning and implementation.
• Ensure Vendor records are properly defined in the system for suppliers.
• Ensure office equipment is properly maintained and serviced.
• Respond company info mail address and forward the mails to respective staff.
• Guide to facility helper to maintain office area clean and tidy.

Qualifications

• Have a degree in Secretary and Office Management or Bachelor's Degree in relevant disciplines of universities.
• Minimum 6 months of business experience or long term internship in similar positions (experience in multi-cultural business environment is an asset)
• Minimum upper-intermediate level of English is expected
• Advanced computer skills including MS Office, MS Outlook and preferably experience in Oracle or similar systems.
• Good communication (verbal &written), teamwork, prioritizing, organizing and planning skills with the ability of detail focusing and problem solving.