Office Assistant

Gizli Firma

QUALIFICATIONS AND JOB DESCRIPTION

Job Definition

We are looking for an "Office Assistant" with below requirement for our global company operating in electrical equipment industry located in Ataşehir, İstanbul.

• Support HR Department in general HR processess.
• Provide assistance to external visitors regarding invitation letters, reservations, etc. in line with company policy.
• Update and maintain internal employee contact lists, mailing lists, employee administrative records, business cards or client information.
• Co-ordinate and organize appointments and meetings.
• Assist documentation, reports and general correspondence.
• Assist in event planning and implementation.
• Ensure Vendor records are properly defined in the system for suppliers.
• Ensure office equipment is properly maintained and serviced.
• Respond company info mail address and forward the mails to respective staff.
• Guide to facility helper to maintain office area clean and tidy.

Qualifications

• Have a degree in Secretary and Office Management or Bachelor's Degree in relevant disciplines of universities.
• Minimum 6 months of business experience or long term internship in similar positions (experience in multi-cultural business environment is an asset)
• Minimum upper-intermediate level of English is expected
• Advanced computer skills including MS Office, MS Outlook and preferably experience in Oracle or similar systems.
• Good communication (verbal &written), teamwork, prioritizing, organizing and planning skills with the ability of detail focusing and problem solving.