Executive Assistant

FEV Turkey

ROLE

• Provides complete confidential administrative support to Managing Director
• Act as point of contact for other executives and direct reports, employees, clients and other external parts; represents Managing Director by conducting correspondence, answering questions and meeting requests
• Works closely and effectively with the Manager Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately
• Assists in planning his daily agenda by arranging local and international meetings, appointments, conference calls and skype meetings
• Provides background research for meetings and appointments; collects and analyses information, prepares and edit required reports and presentations
• Participates meetings as required; prepares meeting minutes and action list in post-meeting and assist Managing Director in following up action list
• Coordinates business travel by booking transportation, accommodations and arranging other travel details as visas, inner-city transfers, dinners, etc.
• Assisting in the organization of corporate events (with involvement of HR and/or Marketing)
• Provides administrative support to FEV Turkey organization
  
  

QUALIFICATIONS

• Minimum 5 years of recent experience supporting an executive in a large corporate and global professional environment
• Bachelor's Degree from reputable universities
• Fluency in written and verbal English; ability to read and write in German is a big plus
• Highly proficient with Microsoft Office applications including Outlook, Word, PowerPoint, Excel
• Strong background in management of complex international calendar
• Excellent communication skills, both written and verbal to operate in a highly professional environment
• Advanced planning and organization skills with high attention to details
• Demonstrated proficiency in operating in a fast paced environment with a high sense of urgency in delivering tasks
• Ability to interact across all levels of the organization by means of professionalism and able to maintain the highest level of confidentiality with being flexible, positive and collaborative team player