Conference And Seminar Specialist

Deutsche Messe

 • Bachelor's Degree in Business Management, Marketing, PR, Hospitality Management or other relevant fields 

 • Minimum 3 years of experience in Seminar, Conference or Event Management, B2B is a plus

 • Excellent organization, planning and communication skills 

 • Capable of multiple works and team spirit oriented 

 • Dynamic and hard working personality 

 • Being self-sufficient, self-motivated and proactive 

 • Competitive in English, German is a plus 

 • Knowledge of MS Office applications 

 • No military obligation for male candidates 

 JOB DESCRIPTION 

 • Reporting to Corporate Communication and Conference/Seminar Manager 

 • Plan, coordinate and execute all meeting activities of conferences 

 • Plan event from start to finish according to requirements, target audience and objectives 

  • Planning for selected events, this includes, but is not limited to on-site execution including staffing, development of run of the show, oversight of on-site registration deliverables, floor management, room sets, signage placement, sponsor fulfillment, vendor management, exhibitor manual, registration area requirements, monitoring of equipment orders and event management orders 

 • Speaker Coordination 

 • Attend the conference and assist with on-site logistics and day to day work scope; working closely with other teams. 

 • Determine and manage the order process and budget management of catering, etc. 

 • Coordinate all operations 

 • Lead promotional activities for the event 

• Analyze the event’s success and prepare reports 

• Interact with clients to obtain meeting requirements and schedules. 

 • Act as the primary contact for the client, invitees, vendors, 3rd parties’ inquiries and concerns about the conferences 

 • Maintain meeting guide and develop meeting budget and control expenses within the budget. 

 • Maintain meeting calendar and ensure event planning is on track. 

 • Prepare timelines, checklists, guest lists, and invitations, coordinating and managing mailings, nametags, on-site event registration, parking arrangements, etc. 

 • Collaborate with marketing and sales departments and clients to establish event goals and objectives, develop and recommend event operating procedures, establish and manage event planning timelines, create task assignments and determine resources needed to execute events.

• Provide leadership, direction, and coordination among speakers, staff, and volunteers during event program/production. Prepare information and correspondence, establish and follow protocols. 

 • Provide support to Corporate Communication Manager related to all PR activities