Facilities Coordinator

Cbre Emlak Danışmanlık Ltd. Şti.

What You’ll Do

• Oversee all sites in the assigned portfolio
• Supervise all facilities staff and vendors at assigned sites.
• Manage preventive and emergency maintenance of facility equipment, including HVAC and office equipment.
• Ensure all site documentation is in place, including O&M, floor plans, and playbooks.
• Manage food program, including vendor management, budgeting, and kitchen equipment maintenance.
• Oversee the cleaning and maintenance of the facility.
• Assist in developing and administering the annual operating budget.
• Conduct and document regular facilities inspections and audits.
• Collaborate with the Global Environmental Health and Safety team to ensure compliance with health and safety standards and industry codes.
• In conjunction with Space Planning team, manage seating and space planning within the facility to create maximum efficiency.
• Work with the Build team to coordinate office moves, set up of new offices, and re-shuffling of existing offices.
• Implement best practice processes to increase efficiency.
• Initiate and manage RFPs from vendors and suppliers as needed.
• Negotiate contracts to optimize delivery and cost savings.
• Calculate and compare costs for good and services against industry averages (benchmarking) to maximize cost-effectiveness.
• Manage contractor and vendor relationships, ensuring delivery schedules, quantity and quality criteria are met.
• Confirm the accuracy of vendor invoices, and ensure landlords and vendors are paid on time.
• Develop and implement cost reduction initiatives.
• Respond to emergencies, facility equipment alarms, and system failures through a robust emergency escalation plan.
• Provide prompt response to requests and issues from facility occupants.
• Collaborate with the global security team to ensure security standards are met.
• Collaborate with corporate IT teams to ensure office needs are being met.
• Ensure workstations, security badges, and other tools are set up for new hires.
• Manage small to medium sized office improvement projects with the support of the Build team.

What You’ll Need

• 3-5 Years Facilities Management experience
• Ability to simultaneously manage multiple projects
• Strong analytical skills with the ability to create reports on a regular basis
• Strong leadership and people management skills (internal stakeholders and vendors/partners)
• Superior organizational skills and excellent follow through on tasks
• Be a problem solver at heart with a genuine interest in helping
• Be a service-oriented, hands-on leader with a strong vision on the future of facilities management services