Corporate Services Assistant (Tur19.659)

British Embassy Turkey

The British Embassy in Ankara is part of a world-wide network representing British political, economic and consular interests overseas and is now looking to hire a Corporate Services Assistant.

Under the guidance of the Deputy Corporate Services Manager, the Corporate Services Assistant will be responsible for performing routine duties, such as drafting and sending correspondence, providing customers with information, maintaining office files, and managing schedules. The jobholder will be assisting the CS team members in managing their daily workload and act as a backup officer of the Finance and Customs Officers, and the Receptionist when required.

Main responsibilities will include:

Finance

• Acting as backup Finance Officer for daily issues (e.g. Sending invoices to GTPC, drafting bank letters);
• Arranging the storage as needed;
• Following the direct debit invoices;
• Preparing invoices for Church, RLC and British Embassy School Ankara;
• Following debit memo forms;
• Updating salary cards.

Customs & Protocol

• Assisting in car transfers, customs declarations, vehicle checks, UAF and heavy baggage arrangements;
• Assisting Customs Officer with other tasks when required (i.e. activation of utility services, archiving, drafting takrirs and MFA letters etc.);
• Payment of utility bills;
• Clearance of diplomatic bags;
• Acting as backup Customs Officer.

Human Resources

• Distribution and filing of payslips;
• Preparation of monthly payslip tracking report;
• Dealing with ad hoc HR requests (i.e. filing, training/interview arrangements, staff data back-up, distributing and collecting paper staff surveys).

Receptionist

• Covering reception, transport and stationary duties in the receptionist's absence or during busy times.

Other

• Updating accommodation files;
• Other duties as assigned by the Line Manager.

ESSENTIAL SKILLS

• Fluency in Turkish (both oral and written);
• Intermediate English (both oral and written);
• Bachelor degree (Accounting, Finance, Business Administration or other related departments);
• Valid and clean driving license (5+ years of driving experience is a must);
• Good writing skills;
• High motivation and energy;
• Excellent interpersonal skills with a strong customer focus;
• Numerate reliable and able to work under pressure and on own initiative following compulsory rules and procedures;
• Ability to pay attention to details;
• Self-starter and proactive;
• Fully conversant with Microsoft Office (Word, Excel, Outlook);
• High level of organizational skills and ability to multi task and deliver high quality work to deadlines;
• Diplomacy and sensitivity when dealing with clients;
• High level of confidentiality;
• Ability to meet strict deadlines.